If you are located or are applying to work outside of the European Union/EEA, please also review the Annexes applicable to your region for further information about our collection, use and processing of your personal data:
Annex – Asia Pacific (“APAC Annex”)
In the event of conflict between the content of this Privacy Notice and the applicable regional annex, the latter shall prevail.
Annex – Asia Pacific (“APAC Annex”)
DATA CONTROLLER AND CONTACT DETAILS
The Beiersdorf entity that you are making an application to work for is the data controller collecting and processing your personal data as described in this Privacy Notice. Details of the relevant Beiersdorf entity is available here: Global Business | About Us - Beiersdorf
You can find the contact details of the Data Protection Officers (if appointed) or representative of the relevant Beiersdorf entity on our website.
COLLECTION OF PERSONAL DATA
Personal data, as stated in this Privacy Notice and APAC Annex, shall be deemed to include reference to sensitive personal data unless the context otherwise requires.
If you provide personal data of another person (e.g. referees) to us, you should show them a copy of this Privacy Notice and APAC Annex and obtain their consent prior to providing us with their personal data.
If it is mandatory for you to provide certain personal data to us, we will indicate this to you (for example, by an asterisk in an application form) and if you do not provide such mandatory data, we may not be able to respond to your enquiries or process your application, and we and/or you will not be able to comply with applicable laws.
PURPOSES OF AND LEGAL BASES FOR PROCESSING
We will process your personal data for the purposes set out in the Collection of Personal Data section of the Privacy Notice. We may also use your personal data for the purposes of data analytics.
Where required by applicable law, we will obtain your consent to the processing of your personal data where we wish to do so for a purpose not set out in the Privacy Notice.
In Asia Pacific, where the legal basis set out in the Purposes of and Legal Basis for Processing section in the Privacy Notice above does not apply under applicable law, and where required by applicable law, we will obtain your consent to the collection, use, transfer and other processing of your personal data.
DATA SHARING
With your consent as required by applicable law, we will share and disclose your personal data as described in the Data Sharing section of the Privacy Notice and described as below in this APAC Annex.
Recipient’s Name
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Recipient’s Purpose of Use
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Items of Personal Data to be Provided
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Period of Retention and Use by Recipient
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Beiersdorf's affiliates and Group companies
List of Beiersdorf group companies
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For the purposes as described in the Purposes of and legal bases for processing section of the Privacy Notice
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Candidate Profile Data, Application Form Data, Application Documents, Data, Referee Data
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For the retention period expires as described in the Data Retention section in the Privacy Notice
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Where we share your personal data with third parties, we will put in place adequate measures such as contractual arrangements with them to ensure they process your personal data in accordance with our instructions and applicable laws and to adopt appropriate security measures to protect your personal data.
DATA SHARING – OVERSEAS TRANSFERS
To the extent required by applicable law, and where we will be sharing, transferring, or storing your personal data outside of the location where you reside, including in the EU, US, and other jurisdictions where we our affiliates, vendors and providers have operations, we will ensure that the recipient entities provide an adequate level of data protection that is at least comparable to the protection set out under applicable law to protect and safeguard your personal data before transferring personal data by execution of appropriate data transfer agreements or confirming there are in place adequate security measures and other controls.
You may have the right to request that your data not be transferred internationally as described above. If so, you may request this by contacting us. However, in such case, we may not be able to proceed with your application or enter into an employment/contractual relationship with you.
LEGAL RIGHTS IN RELATION TO PERSONAL DATA AND HOW TO EXERCISE THEM
Depending on where you are located, you may have one or more of the following data subject rights:
- right to be informed of personal data processing and right to give consent;
- right to access and obtain a copy of your personal data;
- right to correct inaccurate data;
- right to limit or withdraw consent to our processing of your personal data and/or to deregister your account;
- right to object, restrict or discontinue the processing of, or deletion of data (in certain circumstances);
- right to data portability (where technically feasible);
- right to refuse automated decision-making without any human involvement, and to request an explanation of the automated decision.
We reserve the right not to comply with your request if it is permitted by the applicable law.
If you have a complaint about the way in which we have handled any privacy issue, including a request to access any of your rights under the data protection laws, or have any questions on whether you have, or how to exercise these rights, please contact the Data Protection Officers or representative of the relevant Beiersdorf entity using the contact details under "Data controller and contact details" above.
We will consider your complaint and determine whether it requires further investigation. We will notify you of the outcome of this investigation and any subsequent internal investigation. You may also approach an independent advisor or contact your local data protection supervisory authority.
DATA RETENTION
Where the purposes for which your personal data was collected and used have been fulfilled or the retention period has expired, your personal data will be destroyed in an irreversible way, unless we are required to retain it for a longer period under applicable laws. Furthermore, we will take measures to store your personal data in a separate database or at a different place.
The processing of your personal data will start from the moment of collection and will continue until the end of the retention period as described in the Data retention section of the Privacy Notice.
DATA SECURITY
We store most information about you in computer systems and databases operated by either us or our external service providers. Some information about you may also be recorded in paper files that we store securely.
We use appropriate technical and organizational measures aimed to protect your personal data against accidental or unlawful destruction, loss, alteration, and unauthorized disclosure or access. However, the risk of such incidents always remains. In such a case, you could potentially suffer from emotional distress, reputational risk, etc.
CHANGES
We may make changes to this Privacy Notice from time to time. Any changes to our policy will be published on our website. In case of material changes and where required by applicable law, we will seek your consent to these changes as required by applicable law. If this Privacy Notice is translated into, or appear in a language other than English (as may be required under applicable local language laws), the English language version shall control and the non-English language version shall be deemed to be automatically amended.
