Data Privacy Statement for applicants (recruitment)

1. Use of personal data
2. Collection of personal data
3. Data sharing
4. Data retention
5. Rights to refuse to consent and notification of disadvantages resulting from one’s refusal to consent

Your personal data may be used for following purposes:

• To assess your application for the job offered and to communicate with you within the recruitment process.
• To contact you in case of an alternative career opportunity within the Beiersdorf group (you can restrict the visibility of your candidate profile to the team involved in your current application or grant it to Beiersdorf’s recruiters worldwide).
• Based on your consent to ask you about your experience within the recruitment process.
• To contact you following your unsolicited application.

• Data which you have provided to us in your candidate profile, including first and last name, country, e-mail, phone number.
• Data which you have entered on our candidate application form, including current / desired annual salary, your motivation, information about disabilities (if and to the extent that it is relevant for the job offered).
• Data which you have provided to us in your application documents (curriculum vitae CV, cover letter) including work experience, qualifications and language skills.
• Data from online assessments (e.g. personality tests, cognitive ability tests) and video interviews (if applicable).
• Data provided to us by your referees (if applicable). These are reference points that you have given us to contact.

We evaluate the results of cognitive ability tests using relevant reference groups considering your profession and level of experience.

We collect personal data directly from you or from our external partners, e.g. headhunters. We can also obtain information from professional social networks, such as LinkedIn, job boards, and from other publicly accessible sources (only information relevant to your professional life) for the purposes of actively approaching you with job offers or for the purpose of confirming the accuracy of the information presented by you within the course of the application.

※ The Personal Information Protection Act, as revised, effective as of August 7, 2014 provides that processing of resident registration numbers is prohibited in principle. Therefore, please do not enter full resident registration number in any document submitted by you.

※ According to Fair Hiring Procedure Act, as amended, effective as of July 17, 2019, a job-offerer should not ask a job-seeker to include personal information* in basic screening materials or collect such information as supporting evidence unless such information is necessary for performing a job. (Article 4-3)

Such personal information* defined by the law is:

• Physical condition of a job-seeker such as appearance, height, and weight
• Place of origin, marital status, property of a job-seeker
• Education, job and property of a job-seeker, his parents and children and his siblings

Therefore, please do not enter your personal information* (unless such information is necessary for performing a job) in any document submitted by you and, even when submitting a document containing your personal information*, please delete the same from such document prior to submission.

We may transfer your personal data to companies affiliated with us provided this is permissible within the scope of the purposes and legal bases outlined above (for specific names of Beiersdorf AG’s affiliates to which we transfer your personal data, please click here). For the processing activities in our online recruiting system Beiersdorf Group companies are jointly responsible. The essence of the arrangement of this joint determination is that Beiersdorf AG, Germany, is predominantly responsible to fulfill information duties according to data protection law and provide information on the joint processing. We might share your candidate profile with other recruiting teams in the Beiersdorf Group. You can manage the visibility options of your profile byselecting whether your profile should be visible to the recruiting team involved in your current application or recruiting teams within the Beiersdorf Group worldwide. If you do not wish to be further considered for relevant job offerings, you can request the deletion of your candidate profile, see section “Data retention”.

All applicants’ personal information and application documents are retained for 24 months following their application for employment and will be used solely for the aforementioned purposes for collection and use thereof. Notwithstanding the foregoing, such personal information will be deleted by the Company at the request of applicant, even prior to the expiration of the retention period, and the result of deletion will be notified (For this purpose, the applicant must personally make a request to HR team for deletion of such personal information).

An applicant may refuse to give their consent to the collection and use of their personal information. If an applicant refuses to consent to the collection of such information, the applicant may not be able to apply for employment. I have carefully read the Company’s policy regarding the collection and use of personal information, mentioned above, and fully understood the content thereof and I expressly give my consent thereto of my own free will.