For our new satellite NIVEA office in Warsaw, we are looking for a person who will ensure that everything runs smoothly – from daily organizational matters to creating an atmosphere where it is simply pleasant to work.

We are seeking an organized, communicative, and independent individual – someone who is not afraid to take matters into their own hands and can act effectively in any situation.

Your main responsibilities will include:

• Co-organizing and managing external and internal meetings (rearranging conference room equipment according to meeting needs, connecting necessary AV equipment, ordering catering),
• Maintaining the company’s image, aesthetics, order, and safety of the office; welcoming guests,
• Providing occasional support to Board Members during their visits to Warsaw,
• Ongoing office management (sourcing food, office supplies, etc.),
• Organizing the flow of company documents, receiving and sending mail and packages,
• Reporting malfunctions and issues to the building manager,
• Supervising service providers (e.g., cleaning company, courier services, building maintenance),
• Ensuring aesthetics and order in the office.