CARE CHANGES EVERYTHING.

Office Assistant

Job Details

Contract Type:
Limited, 6 Months / Part-Time
Country / City:
Poland / Warsaw
Company:
NIVEA Polska Sp. z o.o.
Job Function:
Administration / Assistance

Your Tasks

For our new satellite NIVEA office in Warsaw, we are looking for a person who will ensure that everything runs smoothly – from daily organizational matters to creating an atmosphere where it is simply pleasant to work.

We are seeking an organized, communicative, and independent individual – someone who is not afraid to take matters into their own hands and can act effectively in any situation.

Your main responsibilities will include:

  • Co-organizing and managing external and internal meetings (rearranging conference room equipment according to meeting needs, connecting necessary AV equipment, ordering catering),
  • Maintaining the company’s image, aesthetics, order, and safety of the office; welcoming guests,
  • Providing occasional support to Board Members during their visits to Warsaw,
  • Ongoing office management (sourcing food, office supplies, etc.),
  • Organizing the flow of company documents, receiving and sending mail and packages,
  • Reporting malfunctions and issues to the building manager,
  • Supervising service providers (e.g., cleaning company, courier services, building maintenance),
  • Ensuring aesthetics and order in the office.

Your Profile

  • Student actively pursuing higher education
  • Available for 20-30 hours per week, with flexible working hours between 8 AM and 5 PM
  • Previous experience in a similar role (Office, Administration)
  • Proficient in English at a minimum B1 level
  • Strong computer skills, with a high level of proficiency in Office 365
  • Excellent communication abilities and a natural talent for building relationships
  • Outstanding organizational skills

Have a look at our benefits:

  • An hourly rate of 33 PLN.
  • Work in an international environment.
  • Shop with our brands' products: NIVEA, Bambino, Eucerin at preferential prices.
  • Regular integration meetings for the entire company.
  • Employee referral program.
  • Quarterly gift packages with new products from our brands NIVEA, Bambino, and Eucerin.
  • Opportunities to participate in charitable actions and engage in our volunteer program.
  • Eucerin Logo
  • Florena Logo Beiersdorf
  • labello Logo Beiersdorf

    Get to know: Gloria

    As an intern or working student, you have the chance to contribute your ideas and individual strengths! You will be surrounded by enthusiastic and supportive colleagues who, despite the size of the company, create a familiar atmosphere. In my opinion, the perfect environment to learn and thrive!