At Beiersdorf, we want to help people feel good about their skin – and our commitment goes far beyond caring for skin. For 140 years, we have developed innovative skin and body care products for well-known brands such as NIVEA, Eucerin, La Prairie, Hansaplast, and Labello. We act according to our purpose, WE CARE BEYOND SKIN, and take responsibility for our consumers, our employees, the environment and society.
Behind every brand, every product and every accomplishment are our more than 20,000 employees. It is for them that we live a culture of inclusion, respect and trust that is strongly aligned with our values CARE, COURAGE, SIMPLICITY and TRUST. We embrace diversity by valuing the uniqueness of each individual and being committed to equal opportunities for all.
Your Tasks
As personal assistant to our General Manager Derma Europe and the Team, you will:
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Act as as a central point of contact among executives, employees and other stakeholders
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Ensure a smooth run of our GM Europe’s daily business
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Manage and coordinate administrative tasks like calendars maintenance, worktime and vacation administration, travel management, scheduling the meetings, creating agendas and PowerPoint presentations
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Be in charge of organizing team events and workshops (both physical and virtual), conferences & offsites, as well as content preparation, catering, flights, hotel bookings, etc.
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Manage local GE accounts incl. the budget management (Raise POs, track open commitments, create debit/credit- notes, prepare year-end procedures)
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Support also the Derma EU Team and the Head of Global Detailing (1day/week) with administration work and in organizational matters
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Track daily expenses and prepare weekly, monthly, or quarterly reports
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Act as an office manager by keeping up with office supply inventory setting up the workstations for new starters
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Develop and prepare content for internal and external communication - memos, emails, presentations, reports
Your Profile
We would love to have you on board, if you:
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Have a commercial education and ideally first years of professional experience, ideally in an international environment in a similar field
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Are fluent in English and German written and spoken required (good in other languages of advantage)
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Have strong interpersonal skills and self-confident appearance. You can deal with ambiguity resilient, and are also able to work under pressure
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Have a strong systematic, reliable, and independent working style with an international mindset
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Are able to navigate multiple, cross-functional project topics and help prioritize the topics and actively manage and steer the calendars/agendas with the leadership teams.
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Are comfortable with technology and able to organize physical and virtual workshops/offsites. A good know-how on tools like MS Teams/break-out rooms, Yammer, Project boards would be an added advantage
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Are confident handling of all MS Office applications (Word, Excel, PowerPoint, Outlook) and good knowledge of SAP
Additional information
We embrace Diversity and Inclusion and are committed to providing equal opportunities to all of our applicants – regardless of race, gender, age, religion and beliefs, sexual orientation and gender identity, disability, cultural, ethnic or national origins. We would therefore kindly ask you to include only information and data in your documents which are relevant for the assessment of your application (e.g. curriculum vitae, salary expectations, relevant references and certificates) and encourage you to upload your CV without a picture.
